Program Specialist, Employment & Community Programs

Posted by | September 12, 2016 | Uncategorized


POSITION TITLE: Program Specialist, Employment & Community Programs

RESPONSIBLE TO: Employment Manager

JOB DESCRIPTION: Coverage includes duties related to data entry, responsible for collection of data, processing paperwork, coordinating and scheduling interviews, providing other administrative support to the Director of Employment & Community Programs and the employment & community programs team.


  1. Prepare enrollment and placement CDBG paperwork an all clients for submittal.
  2. Prepare and deliver CDBG vouchers on the 15th of every month.
  3. Gather and maintain client documentation; gather documentation from the client to determine eligibility in programs using current national and state guidelines (CSBG-ARRA, CDBG, SYEP, and all public grants).
  4. Data entry, filing, photocopying, faxing, and other clerical duties, as needed for intake.
  5. Develops an appropriate tracking format to ensure appropriate employer follow-up.
  6. Completes all required paperwork in a neat and timely manner. When required, utilizes a database system to enter employment related information.
  7. File all project documents.
  8. Ensure the maintenance of accurate and confidential files in accordance with NLEI policies, and regulations; ensure completeness of applicant files.
  9. Act as main point of contact between clients and employment staff related to scheduling; schedule employment staff interviews; assign employment staff to clients.
  10. Process applications and make sure that all clients will correctly complete the application process.
  11. Provide weekly reports to leadership team; manage employer and client database for employment staff; enter and maintain data; construct queries; and produce accurate and timely reports.
  12. Provide communication between NLEI and the City of Chicago.
  13. Attend CDBG meetings as needed.


H.S. Diploma or GED and vocational training with at least two years of clerical experience.

  • Excellent computer skill. Proficient in MS Word, Excel, Power Point and Outlook.
  • Possess strong communications skills.
  • Customer service oriented.
  • Possess excellent organizational and multi-tasking skills
  • Able to work with a diverse population.
  • Must have the ability to work independently, maintain confidentiality of information and meet deadlines.
  • Initiative to complete duties promptly and assist other office staff as needed.
  • Ability to work in fast-paced environments and work well under pressure.
  • Willing to work flexible schedules as deemed necessary.
  • Bilingual (Spanish/English).

For more information, please call 773-247-0707 ext.218. or email resume to

 Equal Opportunity Employer

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The National Latino Education Institute

Pershing Campus
2011 West Pershing Road
Chicago, IL 60609
P: 773-247-0707
F: 773-247-4975